Every journey, handled.
From a stranger on your website to money in the bank, each of these runs through vaOS with the boring parts done for you.
From first hello to client
- A hello arrives Website form or warm outreach.
- Booking invite, sent for you Chased if they go quiet.
- Call booked Spotted in your Google Calendar.
- A client, on your domain portal.yourvabusiness.co.uk
Delegate, keep the margin
- Assign a request Your associate is emailed.
- They log time in their portal At the rate you agreed.
- You approve the charge The client pays your rate.
- Margin on every request No spreadsheet needed.
What your client sees
- One link in No password, your branding.
- They raise requests Files, urgent, one thread.
- Their hours, on show If you choose to.
- Your brand, start to finish vaOS stays out of sight.
Warm outreach, not cold
- You send the first email With a personal paragraph.
- vaOS follows up From your own address.
- Not interested? It stops One click for them.
- A reply becomes a lead Invite already on its way.
Every minute accounted for
- Time logged as you work Timer, or on the request.
- Prepaid draws down Low blocks get flagged.
- Overspill priced, not lost Billable at their rate.
- Who pays on time A report that names them.
Urgent, priced up front
- They tick urgent Your terms shown right there.
- It jumps the queue Red pill, top of the list.
- Charged at your urgent rate Uplift, or an agreed figure.
- The premium is margin Rush work pays like it.
It keeps working after you log off.
The chasing, the spotting and the arithmetic happen on their own. You do the work; vaOS does the admin around it.
Outreach follows itself up
No reply after your chosen gap, and the chaser goes out from your own address.
Leads get one polite nudge
Invited but not booked after a few working days? vaOS checks in for you.
Bookings mark themselves
It watches your Google Calendar and flips the lead to booked, with the when.
New clients greeted on arrival
The getting-started email can send itself the moment somebody becomes a client.
Urgent maths, done for you
The right urgent rate per client, uplift or agreed figure, applied as time is logged.
Prepaid counts itself down
Blocks draw down as you log, and the low or expiring ones flag themselves.
The dashboard does the nagging
Overdue invoices, stalled requests, missing contracts, urgent work: surfaced, not searched for.
Backed up on schedule
Your data is copied away daily, without anyone remembering to.
What it does, one job at a time.
Six jobs it takes off your plate. Each one used to be its own tool, its own tab, its own monthly invoice.
Clients stop asking where things got to
Every request lives in one thread with its status on it, and your client sees the same thing from their side. The where-is-it email stops arriving because the answer is already in front of them.
Prepaid hours that count themselves down
Sell a block of hours and vaOS draws it down as you log. Your client can watch the bar move, and you get flagged before a block runs dry or quietly expires.
Work arrives without an email thread
Requests come in through the portal with the files attached, marked urgent when it is. No forwarding, no lost attachments, no inbox archaeology.
Nothing you did goes unbilled
Every logged minute lands somewhere: a prepaid block, or the billable list at that client's rate. When you invoice from your own accounting tool, vaOS shows exactly what to put on it.
Grow without your clients noticing
Hand a request to an associate and they work in their own portal, invisible to your client. You approve their time, the client pays your rate, and the margin report shows what you made.
See how the business is doing
Fifteen reports with charts: who pays on time, where leads come from, quiet clients, margin by request. The numbers you would want a bookkeeper for, drawn from work you already logged.
Try it with your next client.
The free plan is a real plan: the whole workflow, no card, set up in about ten minutes.
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