Built by a VA, for VAs
Your clients stop asking you for updates.
Every client gets a private link. They file requests, watch the status change, and check how much prepaid time they have left. Behind it, vaOS tracks your time and remembers what you have not invoiced. When you are full, hand work to an associate and it all still runs through you.
3 clients free. No card.
One place instead of five subscriptions.
A CRM here, a time tracker there, something chasing bookings, something sending emails, and a portal on top. vaOS is all of them, talking to each other.
Three things, then you're running.
Setup takes about ten minutes. Your clients never create a password.
Add a client
vaOS generates their private portal link at the same time.
Send them the link
They bookmark it. It keeps working until you revoke it.
Work from one list
Requests arrive in vaOS. You log time against them as you go.
Every journey, handled.
From a stranger on your website to money in the bank, each of these runs through vaOS with the boring parts done for you.
From first hello to client
- A hello arrives Website form or warm outreach.
- Booking invite, sent for you Chased if they go quiet.
- Call booked Spotted in your Google Calendar.
- A client, on your domain portal.yourvabusiness.co.uk
Delegate, keep the margin
- Assign a request Your associate is emailed.
- They log time in their portal At the rate you agreed.
- You approve the charge The client pays your rate.
- Margin on every request No spreadsheet needed.
What your client sees
- One link in No password, your branding.
- They raise requests Files, urgent, one thread.
- Their hours, on show If you choose to.
- Your brand, start to finish vaOS stays out of sight.
It keeps working after you log off.
The chasing, the spotting and the arithmetic happen on their own. You do the work; vaOS does the admin around it.
Outreach follows itself up
No reply after your chosen gap, and the chaser goes out from your own address.
Leads get one polite nudge
Invited but not booked after a few working days? vaOS checks in for you.
Bookings mark themselves
It watches your Google Calendar and flips the lead to booked, with the when.
New clients greeted on arrival
The getting-started email can send itself the moment somebody becomes a client.
Urgent maths, done for you
The right urgent rate per client, uplift or agreed figure, applied as time is logged.
Prepaid counts itself down
Blocks draw down as you log, and the low or expiring ones flag themselves.
The dashboard does the nagging
Overdue invoices, stalled requests, missing contracts, urgent work: surfaced, not searched for.
Backed up on schedule
Your data is copied away daily, without anyone remembering to.
Priced on how many clients you have.
Try it with your next client.
The free plan is a real plan: the whole workflow, no card, set up in about ten minutes.
Start free